Office Manager

About the Role:

The Office/Studio Manager at Beauty For All Industries (BFA) will take a highly visible role in supporting the company by cultivating a positive and productive workplace. Your mission is to wear multiple hats to ensure that every member of the team has a daily work experience that is smooth, efficient, and rewarding. You will be responsible for overseeing office and studio operations, and all the relationships that make the BFA office tick. You will also help manage our Front Desk Coordinator and ensure that our safety protocol is followed.

The Office/Studio Manager oversees BFA’s 10,000 square foot, a state-of-the-art production studio based in Santa Monica. This is a multi-use facility. There is an open office space used for work and meetings, seven production studios for video and photo production, a glam room for talent and hair/makeup artists, and an event space for in-person activations. 

Our ideal candidate is a motivated self-starter, with a strong sense of urgency and obsessive attention to detail. They are driven and find satisfaction in extreme organization. They are also able to balance several high-priority projects at a time while maintaining a positive attitude. This role reports to the Facilities Manager.

What You’ll Be Doing:

• Be responsible for ordering, organizing, and inventorying snacks, catered lunches, and beverages while adhering to budget and ensuring variety and consistent levels. Will also stock our kitchens and storage rooms
• Support front desk duties: meet, greet, gatekeep, receive packages, create shipping labels, etc.
• Be our safety gatekeeper: Our office is currently only open by appointment, but Facilities is onsite daily to support all shipping and receiving, as well as some equipment sign-out. OM will ensure COVID protocol is still adhered to and will perform nightly sanitizing. However, as we slowly open the office the OM will ensure that employees and guests are adhering to our safety guidelines and its ever-changing protocol
• Support BFA studio productions by managing the studio calendar, studio spaces, all production inventory, and on-set COVID compliance
• Assist with onboarding new hires (currently virtual)
• Coordinate company-sponsored group activities and events including, happy hours, holiday parties, baby showers, personalized care kits, off-site building events, etc.
• Manage all vendor relationships flawlessly (from ideation to everyday interaction) - being an amazing negotiator
• Manage the acquisition of all office services and equipment, ensuring the proper function of all office equipment from copiers, to microwaves and dishwashers
• Keep the office immaculate: clean, organized, functional, and ready to create great things. While also gently encouraging others to do the same by providing necessary tools and organizational aids
• Incorporate sustainability efforts in the office
• Managing building services and cleanliness are on point by communicating clearly with day porters and account managers - daily if needed
• Anticipate the needs of various teams and the company as a whole
• Create, update and improve SOPs while maintaining office company newsletter
• Assist with scheduling meetings and management of exec schedules, as needed
• Additional duties and projects as assigned
• Engage teams virtually via slack and various ‘all hands’ activities
• Support the Experiential team in hosting events and activations with creators, brand partners, and charitable organizations
• Manage product donations to local charities

What We are Looking For:

• 3-5 years of work inexperience in a professional setting as a facilities planner, coordinator or manager
• Desire to work in a fast-paced high-growth environment
• Proficiency with Microsoft Office applications, Google Apps, Asana & JIRA
• Obsessive attention to detail and organization
• Proven ability to prioritize within a multitasking environment; highly organized.
• No matter how big or how small the task, you approach it with energy and enthusiasm
• Ability to work autonomously with a team-first mentality
• MUST care about people and their professional happiness, must be personable and approachable
• Excellent communicator, both written and verbal
• Familiarity with and interest in video and photo production

What We Offer:

• Competitive salary & equity grants
• Annual bonus program (paid out quarterly)
• Paid Time Off
• Work from home flexibility
• Medical, dental & vision insurance
• Free Glam Bag Plus or BoxyCharm subscription
• Learning & development programs

ABOUT US:

Beauty for All is the home of the largest beauty subscription brands in the world: IPSY and BoxyCharm, as well as brand incubator, Madeby Collective, and personal care brand, Refreshments and have a beauty community that’s over 30M strong.

IPSY, a Beauty For AllI brand, was founded in 2011 and is the largest beauty subscription in the world. IPSY delivers customized Glam Bags leveraging IPSY Match, a proprietary technology that analyzes hundreds of attributes to delight each member with personalized beauty products perfect for their lifestyle. IPSY strives to make beauty more inclusive and welcoming to all.

BoxyCharm, a Beauty For All brand, was founded in 2013 and continues to be a leader in the beauty subscription industry experiencing immense growth year over year. BoxyCharm is the #1 searched beauty box brand on YouTube and was named one of the fastest-growing companies in the nation by Inc Mag. BoxyCharm champions self-expression and has a huge presence on social media with an avid community of beauty enthusiasts.

Madeby Collective, a Beauty for All brand, was founded in 2019 and is a beauty brand incubator that partners with luminaries to develop quality, first-of-a-kind products for diverse communities. It’s home to Item Beauty, a Gen Z-focused clean beauty brand co-founded by Addison Rae, TikTok’s #2 largest star, and Complex Culture, an award-winning beauty brand for time-pressed millennials. Combining social listening with hard data, Madeby Collective fulfills unmet consumer needs, drives authentic connections, and creates unexpected experiences that disrupt beauty norms.

Refreshments, a Beauty For All brand, was founded in 2020 and is a direct-to-consumer personal care brand with extra fun face and body essentials, perfect for jazzing up any bathroom routine. Refreshments set out to create the highest quality products at the best value. All products are formulated with clean, cruelty-free, gluten-free, 100% vegan ingredients, sustainable packaging and are available on Refreshments.com and through a membership at IPSY, the largest beauty subscription in the world. 

Beauty for All inspires everyone to express themselves, making beauty accessible for all. Through product innovation, machine learning technology, and a community-first mindset, we democratize beauty by delivering not only personalized experiences, but a feeling of authentic self-expression. Headquartered in San Mateo, with offices in New York, Miami, Santa Monica, and Argentina, BFA brings together a diverse group of entrepreneurial thinkers and creative problem solvers with a penchant for getting things done.

EEO Statement: We are an equal opportunity employer who celebrates diversity. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, disability status, or any other characteristic protected by federal, state, or local laws.

If you require reasonable accommodation in completing this application, interviewing, completing any pre-employment testing, or otherwise participating in the employee selection process, please contact us.

Please click here to our CCPA notice.

#LI-BD